Babylonia - Creative Affairs Bureau

Terms & Conditions for hiring Babylonia services

Babylonia's Standards of work

1) General Terms

Unless stated differently in the contract, Babylonia employs a 14-day payment term from the date of the invoice. If you wish to have a longer payment term, please mention it in your request, but note that this will certainly have an impact on the budget.
For assignments exceeding 3.000 €, the client will be requested to make a deposit of 50% of the total amount in advance of the assignment date.

If extensive travel is required, or any other excessive pre-production expenses are necessary, such as purchasing props, building a set, renting a studio etc., the client will advance these expenses prior to making said arrangements.
Payments can be done by credit card or bank transfer. Bank transfer fees must be borne by the client. The currency for payment is Euro.

Unless previously negotiated and agreed with the client, Babylonia does not deliver the RAW files of a photo coverage or a photo production.

When budgeting, Babylonia takes into account the photography services only. Unless otherwise mentioned, any additional expenses such as local transportation, parking, airfare, train fare, car rental, hotels, meals or other unexpected production or logistic related expenses will be added to the invoice.

Babylonia expects to receive a clear and detailed request in writing concerning the photo coverage, containing all the necessary information to develop the assignment and successfully meet the client’s needs and expectations.
A Babylonia budget always includes reasonable preparation and pre-production time linked to the assignment.
To avoid abusive administrative or pre-production requests, that may be more time consuming than the actual assignment, the following items may add costs to the final invoice, if not mentioned in your original request:

  • If you have lengthy documents or contracts to be evaluated by Babylonia.
  • If you need Babylonia to create a shot schedule or other logistical planning including making travel arrangements.
  • If you want Babylonia's photographer to attend meetings, to do location scouting or to provide tax certificates, financial statements, acquire special permits etc.
These will be considered “extra pre-production work” and will be charged at the rate of 90 €/hour excluding VAT.
Any unexpected and not previously agreed “pre-production work” will be invoiced at the fore mentioned rate.

Babylonia has its own contract specifying this agreement.
Babylonia contract is ruled by Belgian law under European legislation. In the event you wish to apply another legal agreement for the contractual relationship with Babylonia and depending on the complexity of your document, this may be sent to a lawyer for legal advisement.
This review of legal documents will be charged at the rate of 200 €/hour, excluding VAT.

2) Legal Terms

Babylonia company is based in Brussels, Belgium.
Unless specifically requested by the client, Belgian law will govern the agreement. The courts of Brussels, Belgium will have exclusive jurisdiction to adjudicate any dispute concerning our working agreement.

The changing of tribunals to another country may have an impact on Babylonia's budget proposal.
Babylonia's photographers and Babylonia company carry standard professional liability insurance.
The costs of any additional insurance requested by the client will be added to the invoice.

The mission of Babylonia company is to create images or to provide services to meet the client's request by using its professionalism, experience and aesthetic approach.
Babylonia is not responsible for the final use of the images the client will do.
Babylonia will not be held liable for any consequences rising from the use or miss-use of the images by the client.
Babylonia does not take any liability regarding the infringement of the rights of any person, property or object pictured or filmed during a photo assignment. The client who requested the photography / video service is the responsible for any infringement of the mentioned rights.
Any request to have Babylonia signing a contract that includes a contrary clause will be refused.

Any questions? Feel free to contact us.